5 tips on using Bcc in Outlook email | Microsoft 365 Blog (2024)

FAQs

How does Bcc work in Outlook 365? ›

On the Options tab, select Show Bcc. Add the names of people you want on the Bcc line. Note: When you add someone's email address to the Bcc (blind carbon copy) box, a copy of the message is sent to that person. Other people who receive the message don't see whose address is on the Bcc line.

Click on the Gear icon in the top right corner. At the bottom of the Settings pane that opens, click the View all Outlook settings link. In the Settings screen, navigate to Mail > Compose and Reply. Scroll down to the Message format section and select the Always show Bcc option.

In the rules tab, select the + (New) and select create a new rule. Type in a rule name, for example, Forwarding/BCC . Select [Apply to all messages] from the drop down list. Select Bcc the message to... and select the journaling mailbox from the list of users that pops up.

Furthermore, a bcc recipient does not see the names or addresses of any other bcc recipients. Even if a bcc recipient uses the “Reply all” function, the other bcc recipients will not receive their reply – only the original To and Cc recipients.

Be cautious of using BCC to expose private conversations. If you're having issues with a colleague at work, you might be tempted to copy your boss to an email thread using BCC. However, using BCC in this way can erode trust between you and your coworkers.

When you place email addresses in the BCC field of a message, those addresses are invisible to the recipients of the email. Conversely, any email addresses that you place in the To field or the CC field are visible to everyone who receives the message.

Along with cc, email providers added bcc. The term “blind” within bcc refers to the fact that no one can see who's bcc'd on an email, including other bcc'd recipients. Only the person who sent the email will know who was bcc'd. You cannot send an email with only bcc'd recipients.

The Outlook recipient limit for a single email is 500 people. This restricts the To, Cc, and Outlook Bcc limit. The maximum number of email addresses you can put in the To, Cc, and Bcc fields is 500.

If your email address is an alias or added to a distribution list, when you click Reply All, it is an expected behavior that your own email is added to the To field, so you will receive this email after sending.

What is the Bcc rule in mail flow? ›

If you select To, Cc, or Bcc, the sender's manager is added as a recipient in the specified field. If you select Redirect, the message is only delivered to the sender's manager without notifying the sender or the recipient.

Click on the “Message” tab in the Menu bar and enter the email address of the primary recipient in the To field. In the BCC field, type the email address of your BCC recipient. For multiple addresses or a long list of recipients, you can separate each with a comma, space, or by pressing the enter key.

You can use BCC to send mass emails by putting multiple recipients in the To: field and using BCC to hide them from each other's inboxes so they don't know they're all receiving the same message. This is especially useful if you want to send an email blast but don't want everyone to know what else is in the mailbag.

There is no way to print an email message directly within Outlook that shows recipients included in the Bcc (blind carbon copy) field. However, you can use a screen capture program to capture an image of the email and then print that image.

When you place email addresses in the BCC field of a message, those addresses are invisible to the recipients of the email. Conversely, any email addresses that you place in the To field or the CC field are visible to everyone who receives the message.

Here's the quirk of email that makes “moving you to BCC” such a mercy: When someone replies-all to a conversation that contains both CCed and BCCed parties, the CCed folks will receive the reply … while the BCCed parties won't.

The difference between Cc and Bcc is that carbon copy (CC) recipients are visible to all other recipients whereas those who are BCCed are not visible to anyone. To specify the recipients, an e-mail message can contain addresses in any of the 3 following fields: To: field recipients are the audience of the message.